I have an official appointment on [date] I can't reschedule and will need to leave by [time].
Shift work
Leaving a Shift Early for A visa appointment
Leaving a shift early for a visa appointment is mostly about cover. Tell your supervisor early and line up someone for the rest of the shift.
Say what you need, briefly
Visa and biometrics appointments are fixed and office-hours only. Name it as an official appointment you can't reschedule.
Sort cover for your shift
On a shift, leaving early hinges on cover. Tell your supervisor as early as you can, and where you can, line up a colleague to cover the rest of your shift so the floor isn't left short.
Example messages
I have an immigration appointment early on [date] and may be in a little late; I'll make up what I miss.
A fixed official appointment means I need to leave by [time] on [date]; priorities covered first.
Mistakes to avoid
Don't leave the floor short without a word. Flag it early and help line up cover for the rest of the shift.
Build my message
Free, multilingual, and your details stay in your browser.
This page shares wording ideas, not legal or HR advice. Follow your own employer's time-off policy.
Common questions
Do I say it's a visa appointment?
No. An official appointment you can't reschedule is complete.
What matters most on a shift?
Cover. Tell your supervisor early and, where you can, arrange a colleague to cover the rest of your shift.